We are seeking 1–4 experienced caterers to provide lunch service during the Gathering on:
Sunday, September 7 and Monday, September 8at Roberta Bondar Park in Sault Ste. Marie, ON.
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Lunch is to be served between 11:00 AM – 1:00 PM to help manage flow and reduce lineups.

We are estimating to feed 750–1,000 guests per day and are currently working on confirming final numbers.
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We are considering two options:

A single caterer who can manage both days of lunch service on-site

3–4 food truck-style caterers, with a ticket-based system where guests redeem a meal from a vendor of their choice

Caterers must have experience serving high-volume crowds, and may use either food truck-style service or a sit-down delivery model. A commercial-grade kitchen is available on site, and power access is excellent throughout the park.
Permitting fees from the City of Sault Ste. Marie will be covered by RHW.

We are looking for:

A menu that includes healthy and inclusive options (e.g., diabetic-friendly, gluten-free, vegetarian/vegan)

A hot meal-style lunch, as has been offered in previous years

A sample menu and basic plan for service delivery

Availability for September 7 and/or 8

Additionally, based on discussions at the Site Logistics Committee, we are exploring the option of having either the Delta Hotel or Machine Shop cater lunch for Tuesday, September 9, 2025. This may include a sit-down lunch service or takeaway meals delivered directly to Roberta Bondar Park. Final decisions are pending based on what best supports the program flow and site logistics.

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